DNFSB-5 Occupational Radiation Exposure Records

SYSTEM NAME:
Occupational Radiation Exposure Records.

SECURITY CLASSIFICATION:
Unclassified.

SYSTEM LOCATION:
Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901.

CATEGORIES OF RECORDS IN THE SYSTEM:
Occupational radiation exposure information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2286.
 

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSES OF SUCH USES:
DNFSB—to monitor employees' occupational radiation exposures during their employment with DNFSB.

DOE—to monitor radiation exposure of visitors, including DNFSB employees, to the various DOE facilities in the United States.

Other Federal and State Health Institutions—to monitor occupational radiation exposure of DNFSB personnel.

DNFSB will disclose information to appropriate agencies, entities, and persons when DNFSB: (1) Suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) determines that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by DNFSB or another agency or entity) that rely upon the compromised information; and (3) deems the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with DNFSB's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
 

STORAGE:
Paper records and electronic files.

RETRIEVABILITY:
By name, social security number, and date of birth.

SAFEGUARDS:
Access is limited to authorized DNFSB employees and contractors only. Paper records are stored in locked file cabinets with appropriate Privacy Act markings in a controlled-access area. Electronic files are password-protected or encrypted and stored on a dedicated computer.

RETENTION AND DISPOSAL:
Records retention and disposal requirements are contained in the “General Records Schedules” published by the National Archives and Records Administration, Washington, DC. Paper records are shredded before disposal and electronic files are destroyed by secure, permanent methods. 

SYSTEM MANAGER AND ADDRESS:
Director, Division of Human Resources, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901.

NOTIFICATION PROCEDURE:
Requests made by individuals to determine if DNFSB-5 records include their personal information should be directed to the Privacy Act Officer, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901. Required proof of identification: complete name, social security number, and date of birth. 

RECORD ACCESS PROCEDURES:
Individuals requesting permission to access DNFSB-5 records that include their personal information should be directed to the Privacy Act Officer, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901. Required proof of identification before viewing records: complete name, social security number, date of birth, and individual must show official photo identification ( e.g., driver's license, passport, or government identification). 

CONTESTING RECORD PROCEDURES:
Individuals contesting any DNFSB-5 records that include their personal information should be directed to the Privacy Act Officer, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901. Required proof of identification before viewing records: complete name, social security number, date of birth, and individual must show official photo identification ( e.g., driver's license, passport, or government identification). 

RECORD SOURCE CATEGORIES:
Subject individuals, previous employee records, DOE occupational Radiation Exposure Monitoring System (REMS), whole body counts, bioassays, dosimeters, and film badges.
 

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
 

Last Updated: May 20, 2026