DNFSB-4 Personnel Files

SYSTEM NAME:
Personnel Files.

SECURITY CLASSIFICATION:
Unclassified.

SYSTEM LOCATION:
Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901.

CATEGORIES OF RECORDS IN THE SYSTEM:
Records including the following information:
1. Name, social security number, sex, date of birth, home address, grade level, family information, and occupational code;
2. Federal employment application materials;
3. Assigned Position Description;
4. Telework Agreement (if applicable);
5. Records on suggestions, awards, and bonuses;
6. Training requests, authorization data, and training course evaluations;
7. Employee appraisals, appeals, grievances, and complaints;
8. Employee disciplinary actions;
9. Employee retirement records;
10. Employment transfers;
11. Promotions, payroll changes, and benefits elections; and
12. Proof of identity documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2286.
 

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSES OF SUCH USES:

DNFSB—to maintain personnel files on DNFSB employees to facilitate processing of personnel actions.

Bureau of the Public Debt—to maintain Official Personnel Folders for DNFSB.

Office of Personnel Management—to maintain transfer and retirement records for the calculation of benefits and collection of anonymous statistical reports.

Federal Retirement Thrift Investment Board—to invest employee contributions in selected funds, track financial performance of employee investments, and provide performance reports.

Social Security Administration—to maintain Social Security records for the calculation of benefits.

Department of Labor—to process Workmen's Compensation claims.

Department of Defense Military Retired Pay Offices—to adjust military retirement.

Veterans Administration—to evaluate veteran's benefits to which the individual may be entitled.

States' Departments of Employment Security—to determine entitlement to unemployment compensation or other state benefits.

Federal, State, or Local government agencies—to investigate individuals in connection with security clearances, and administrative or judicial proceedings. Private Organizations—to verify employees' employment status with DNFSB.

DNFSB will disclose information to appropriate agencies, entities, and persons when DNFSB: (1) Suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) determines that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by DNFSB or another agency or entity) that rely upon the compromised information; and (3) deems the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with DNFSB's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
 

STORAGE:
Paper records and electronic files.

RETRIEVABILITY:
By name and social security number.

SAFEGUARDS:
Access is limited to authorized DNFSB employees only. Paper records are stored in locked file cabinets and electronic files are password-protected.

RETENTION AND DISPOSAL:
Records retention and disposal requirements are contained in the “General Records Schedules” published by the National Archives and Records Administration, Washington, DC. Paper records within DNFSB are shredded before disposal and electronic files are destroyed by secure, permanent methods.

SYSTEM MANAGER AND ADDRESS:
Director, Division of Human Resources, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901.

NOTIFICATION PROCEDURE:
Requests made by individuals to determine if DNFSB-4 records include their personal information should be directed to the Privacy Act Officer, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901. Required proof of identification: complete name, social security number, and date of birth. 

RECORD ACCESS PROCEDURES:
Individuals requesting permission to access DNFSB-4 records that include their personal information should be directed to the Privacy Act Officer, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901. Required proof of identification before viewing records: complete name, social security number, date of birth, and individual must show official photo identification ( e.g., driver's license, passport, or government identification). 

CONTESTING RECORD PROCEDURES:
Individuals contesting any DNFSB-4 records that include their personal information should be directed to the Privacy Act Officer, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901. Required proof of identification before viewing records: complete name, social security number, date of birth, and individual must show official photo identification ( e.g., driver's license, passport, or government identification). 

RECORD SOURCE CATEGORIES:
Individual employees, official personnel records, Office of Personnel Management, State employment agencies, educational institutions, and supervisors.
 

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
 

Last Updated: May 20, 2026