DNFSB-1 Personnel Security Files

SYSTEM NAME:
Personnel Security Files.

SECURITY CLASSIFICATION:
Unclassified.

SYSTEM LOCATION:
Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901.

CATEGORIES OF RECORDS IN THE SYSTEM:
Personnel security folders and requests for security clearances (Forms SF 86, 86A, 87, and 312) and Department of Energy (DOE) Forms 5631.18, 5631.20, 5631.21, and 5631.29. In addition, records including the following information:
1. Security clearance request information;
2. Security education and foreign travel lectures;
3. Security infractions;
4. Names of individuals visiting DNFSB offices; and
5. Personal identity verification documents ( e.g., photographs, fingerprint cards, and proofs of identity) maintained for Federal identification badge and access purposes.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2286.
 

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSES OF SUCH USES:
DNFSB—to determine which individuals should have access to classified material; to be able to transfer clearances to other facilities for visitor control purposes; and to verify the identity of its employees and contractors.

DOE—to determine eligibility for security clearances. Other Federal and State agencies—to determine eligibility for security clearances.

DNFSB will disclose information to appropriate agencies, entities, and persons when DNFSB: (1) Suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) determines that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by DNFSB or another agency or entity) that rely upon the compromised information; and (3) deems the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with DNFSB's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
 

STORAGE:
Paper records and electronic files. 

RETRIEVABILITY:
By name, social security number, and numeric code. 

SAFEGUARDS:
Access is limited to authorized DNFSB employees only. Paper records are stored in locked offices and locked file cabinets, and electronic records are maintained on a password-protected desktop personal computer (PC). The Security Management Officer's office remains locked when not in use. 

RETENTION AND DISPOSAL:
Records retention and disposal requirements are contained in the “General Records Schedules” published by the National Archives and Records Administration, Washington, DC. Paper records are shredded before disposal and electronic files are destroyed by secure, permanent methods. 

SYSTEM MANAGER AND ADDRESS:
Security Management Officer, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901. 

NOTIFICATION PROCEDURE:
Requests made by individuals to determine if DNFSB-1 records include their personal information should be directed to the Privacy Act Officer, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901. Required proof of identification: complete name, social security number, and date of birth. 

RECORD ACCESS PROCEDURES:
Individuals requesting permission to access DNFSB-1 records that include their personal information should be directed to the Privacy Act Officer, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901. Required proof of identification before viewing records: complete name, social security number, date of birth, and individual must show official photo identification ( e.g., driver's license, passport, or government identification). 

CONTESTING RECORD PROCEDURES:
Individuals contesting any DNFSB-1 records that include their personal information should be directed to the Privacy Act Officer, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901. Required proof of identification before viewing records: complete name, social security number, date of birth, and individual must show official photo identification ( e.g., driver's license, passport, or government identification). 

RECORD SOURCE CATEGORIES:
Subject individuals, Questionnaire for Sensitive Positions (SF 86), agency files, official visitor logs, contractors, and DOE Personnel Security Branch.
 

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
 

Last Updated: May 20, 2026