DNFSB-7 Supervisor Files

SYSTEM NAME:
Supervisor Files.

SECURITY CLASSIFICATION:
Unclassified.

SYSTEM LOCATION:
Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901.

CATEGORIES OF RECORDS IN THE SYSTEM:
Records including the following information:
1. Information used to write annual or mid-year performance appraisals, proposed awards, or proposed honors;
2. Documented written correspondence, employee's work samples, hard-copy of electronic communications, confidential supervisor notations, and employee performance records; and
3. Information used to contact personnel during non-duty hours, such as personal cell phone numbers and home phone numbers.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2286.
 

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSES OF SUCH USES:
DNFSB—to be used by supervisors to write annual or mid-year performance appraisals for their employees or to propose awards or honors; to be used in connection with disciplinary or adverse actions.

DNFSB will disclose information to appropriate agencies, entities, and persons when DNFSB: (1) Suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) determines that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by DNFSB or another agency or entity) that rely upon the compromised information; and (3) deems the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with DNFSB's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. 
 

STORAGE:
Paper records and electronic files.

RETRIEVABILITY:
By name.

SAFEGUARDS:
Access is limited to the direct supervisor and administrative personnel who maintain the records. Paper records are stored in locked offices, locked file cabinets, or in locked desk drawers, and electronic files are password-protected.

RETENTION AND DISPOSAL:
Records retention and disposal requirements are contained in the “General Records Schedules” published by the National Archives and Records Administration, Washington, DC. Out-of-date paper records are shredded before disposal and electronic files are destroyed by secure, permanent methods.

SYSTEM MANAGER AND ADDRESS:
Director, Division of Information Technology and Security, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901.

NOTIFICATION PROCEDURE:
Requests made by individuals to determine if DNFSB-7 records include their personal information should be directed to the Privacy Act Officer, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901. Required proof of identification: complete name, social security number, and date of birth. 

RECORD ACCESS PROCEDURES:
Individuals requesting permission to access DNFSB-7 records that include their personal information should be directed to the Privacy Act Officer, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901. Required proof of identification before viewing records: complete name, social security number, date of birth, and individual must show official photo identification ( e.g., driver's license, passport, or government identification). 

CONTESTING RECORD PROCEDURES:
Individuals contesting any DNFSB-7 records that include their personal information should be directed to the Privacy Act Officer, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901. Required proof of identification before viewing records: complete name, social security number, date of birth, and individual must show official photo identification ( e.g., driver's license, passport, or government identification). 

RECORD SOURCE CATEGORIES:
Subject individuals.
 

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
 

Last Updated: May 20, 2026