SYSTEM NAME:
Time and Attendance Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901.
CATEGORIES OF RECORDS IN THE SYSTEM:
Time and attendance records to include names, addresses, social security numbers, service computation dates, leave usage data with corresponding balances, and authorizations for overtime and compensatory time.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2286.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSES OF SUCH USES:
DNFSB—to enter and maintain payroll, time, and attendance data for DNFSB employees.
Bureau of the Public Debt—to process and maintain payroll, time, and attendance data for DNFSB employees.
Treasury Department—to collect withholding taxes and issue savings bonds.
Internal Revenue Service—to process Federal income taxes.
State and Local Governments—to process state and local income taxes.
Savings Institutions—to credit accounts for savings made through payroll deductions.
Health Insurance Carriers—to process insurance claims.
DNFSB will disclose information to appropriate agencies, entities, and persons when DNFSB: (1) Suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) determines that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by DNFSB or another agency or entity) that rely upon the compromised information; and (3) deems the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with DNFSB's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
STORAGE:
Paper records and electronic files.
RETRIEVABILITY:
By name, social security number, and alphanumeric code.
SAFEGUARDS:
Access is limited to authorized DNFSB employees only. Paper records are stored in locked file cabinets and electronic records are maintained on a password-protected desktop PC.
RETENTION AND DISPOSAL:
Records retention and disposal requirements are contained in the “General Records Schedules” published by the National Archives and Records Administration, Washington, DC. Paper records are shredded before disposal and electronic files are destroyed by secure, permanent methods.
SYSTEM MANAGER AND ADDRESS:
General Manager, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901.
NOTIFICATION PROCEDURE:
Requests made by individuals to determine if DNFSB-2 records include their personal information should be directed to the Privacy Act Officer, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901. Required proof of identification: complete name, social security number, and date of birth.
RECORD ACCESS PROCEDURES:
Individuals requesting permission to access DNFSB-2 records that include their personal information should be directed to the Privacy Act Officer, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901. Required proof of identification before viewing records: complete name, social security number, date of birth, and individual must show official photo identification ( e.g., driver's license, passport, or government identification).
CONTESTING RECORD PROCEDURES:
Individuals contesting any DNFSB-2 records that include their personal information should be directed to the Privacy Act Officer, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901. Required proof of identification before viewing records: complete name, social security number, date of birth, and individual must show official photo identification ( e.g., driver's license, passport, or government identification).
RECORD SOURCE CATEGORIES:
Subject individuals, timekeepers, supervisors, the Bureau of the Public Debt for payroll records, and the Internal Revenue Service and State officials for withholding and tax information.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
| Federal Register Document | Date | Document Type |
|---|---|---|
| 76 FR 43278 | 2011-07-20 | Updated SORN |
| 70 FR 40992 | 2005-07-15 | Updated SORN |
| 66 FR 47185 | 2001-09-11 | Updated SORN |
| 63 FR 3549 | 1998-01-23 | Notice of System of Record |
Last Updated: April 28, 2026