SYSTEM NAME:
Travel, Procurement, and Administrative Files.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901.
CATEGORIES OF RECORDS IN THE SYSTEM:
1. Official travel documents including names, addresses, social security numbers, dates of birth, passport numbers, relocation records, and travel credit card numbers;
2. Purchase credit card numbers, invoices, and payment records;
3. Employee credit evaluations, credit check information, and travel/purchase card histories;
4. Parking permit records;
5. Public transit subsidy applications and issuance records;
6. Contracts/purchase orders; and
7. Miscellaneous reimbursements.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2286.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSES OF SUCH USES:
DNFSB—to process travel- and procurement-related documents.
General Services Administration—to reimburse DNFSB employees, applicants for employment, and consultants for travel-related expenses and miscellaneous reimbursements, and to reimburse contractors for services rendered.
General Accounting Office and Auditors—to verify accuracy and legality of disbursements.
Travel Agencies—to process travel itineraries.
DNFSB will disclose information to appropriate agencies, entities, and persons when DNFSB: (1) Suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) determines that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by DNFSB or another agency or entity) that rely upon the compromised information; and (3) deems the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with DNFSB's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
STORAGE:
Paper records and electronic files.
RETRIEVABILITY:
By name, social security number, travel dates, relocation dates, and alphanumeric code.
SAFEGUARDS:
Access is limited to authorized DNFSB employees only. Paper records are stored in locked file cabinets and electronic records are maintained on a password-protected desktop PC.
RETENTION AND DISPOSAL:
Records retention and disposal requirements are contained in the “General Records Schedules” published by the National Archives and Records Administration, Washington, DC. Paper records are shredded before disposal and electronic files are destroyed by secure, permanent methods.
SYSTEM MANAGER AND ADDRESS:
Director, Division of Acquisition and Finance, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901.
NOTIFICATION PROCEDURE:
Requests made by individuals to determine if DNFSB-8 records include their personal information should be directed to the Privacy Act Officer, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901. Required proof of identification: complete name, social security number, and date of birth.
RECORD ACCESS PROCEDURES:
Individuals requesting permission to access DNFSB-8 records that include their personal information should be directed to the Privacy Act Officer, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901. Required proof of identification before viewing records: complete name, social security number, date of birth, and individual must show official photo identification ( e.g., driver's license, passport, or government identification).
CONTESTING RECORD PROCEDURES:
Individuals contesting any DNFSB-8 records that include their personal information should be directed to the Privacy Act Officer, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901. Required proof of identification before viewing records: complete name, social security number, date of birth, and individual must show official photo identification ( e.g., driver's license, passport, or government identification).
RECORD SOURCE CATEGORIES:
Subject individuals, General Services Administration for official accounting records, and travel agency contracts.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
| Federal Register Document | Date | Document Type |
|---|---|---|
| 76 FR 43278 | 2011-07-20 | Updated SORN |
| 70 FR 40992 | 2005-07-15 | Notice of System of Record |
Last Updated: May 20, 2026